1. Get the basics right
When doing a risk assessment, make sure that you’ve captured the basic details about the property e.g. property type (flat/house), location, type of occupants (highlighting if they are in a high risk group).
2. Who is responsible?
You need to specify who is responsible for Legionella control (the duty holder), and who is undertaking the risk assessment and completing the paperwork (they may or may not be the same person)
3. Plumbing particulars
Outline the type of water system in use at the property e.g. number of water tanks (hot and cold), source of the water, number of plate heat exchangers.
4. Summarise the system
Detail how the risk assessment system works e.g. how often it is inspected, what is inspected, are records kept, is any training required?
5. Step-by-step inspection
Go through the plumbing system methodically, risk assessing each element e.g. cold water storage, hot water storage, sinks, baths, showers, pipework etc.
6. Action points
For each element, include details of any remedial action needed e.g. repairs, cleaning, maintenance, ensuring that highest priority is given to the greatest risk areas. Include a deadline for each action point to be completed, and note who is responsible for completion.
7. Gather the evidence
It’s important to take photographs as a visual record of each major element of the plumbing system. You should also do a schematic drawing of the entire system.
8. Review regularly
The Health & Safety Executive recommends that risk assessments are reviewed at least once every two years, or whenever there have been any changes to the plumbing system. Make sure you diarise your reviews to prevent delays or omissions.
9. Safe storage
Remember to file the paperwork carefully. We recommend keeping a hard copy in a safe place and storing it electronically on a secure server where it is also backed up.
10. If in doubt, call in the experts
For total peace of mind – especially if you are managing a portfolio of properties – it may be worth considering working with an external provider. At Compliance for Landlords our team of qualified engineers inspect over 25,000 properties a year and, using our specialist software, we can create a detailed audit trail accessible at the click of a mouse or swipe of a screen. You can view a sample report here.
Contact us now to find out more or book a visit from an engineer.